Administration Assistant - Full time, temporary in the first instance

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Grade: Grade 5 Point 7-12

Salary: £25,584 (£27,711 pro rata)

Contract Type: Temporary in the first instance

Start date: 1st October 2025

End date: 31st December 2025

Hours per week: 37 hours per week, 8:30am - 4:30pm, term time only plus 5 days

Essential qualifications:  4 GCSEs (A-C) including Maths and English or equivalent. Administrative Qualification​

Closing date: 5th September 2025

Interview date: 12th September 2025

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Further Information

The Governors wish to appoint an enthusiastic, dynamic Administration Assistant.  The candidate should have good numeracy, financial and literacy skills, with a good level of verbal and written communication skills. 4 GCSEs (A-C) including Maths and English or equivalent, use of SIMS, FMS/Oracle, ParentPay, SchoolComms and school office experience would be beneficial.  Appropriate training in the use of ICT packages including Microsoft office and knowledge and use of basic technology – telephone system, computer & photocopier.  The ability to meet deadlines and excellent organisation skills to assist the smooth operation of the administration function within the school office.

 

The key duties of the post are set out below:

• Prepare and complete documents and returns in relation to admissions and registration procedures and transfers to other schools

 

• Provide support, advice and guidance on administrative issues to senior staff, governing body and others

 

• Provide assistance with arrangements for staff appointments

 

• Liaise with other staff, pupils, parents/carers and external agencies

 

• Develop and maintain record and information systems – SIMS

 

• Undertake analysis and evaluation of data, and produce ad hoc detailed reports and information

 

• Responsible for completion and submission of forms, returns etc., including those to outside agencies.

 

• Responsible for the administration and recording of EHCP

 

• Responsible for the administration side of all risk assessment reviews

 

• Day to day administration of the following systems Oracle, ParentPay, SchoolComms

 

• Supporting the School Business Manager with general financial duties

 

• Liaising with the ICT Manager on the following areas – Website, parent letters and school events

 

• Produce, and respond to, correspondence

 

• General administration duties – school documents and reports, Excel, CPOMS

 

• Contribute to marketing and promotion of the school 

 

• Be the first point of contact for visitors and parents – answering queries, resolving problems and making decisions where appropriate

 

• To attend any training courses relevant to the post, ensuring continuing, personal and professional development.

 

• Role requires working with a team.

 

• Ability to present oneself as a role model to pupils in speech, dress, behaviour and attitude.

 

• Provide appropriate help throughout the day including break and lunchtime monitoring and pre/post school activities as necessary.

 

• Provide pastoral care and support to sick and injured children taking appropriate action as necessary ensuring parents and school staff are fully informed of incidents and accidents.

 

• The Post holder may undertake any other duties that are commensurate with the post.

 

• The post holder has common duties and responsibilities in the areas of:-Quality Assurance, Communication, Professional Practice, Health & Safety, General Management (where applicable), Financial Management (where applicable), Appraisal, Equality & Diversity, Confidentiality and Induction

  

Where our roles are customer facing and you are required to speak to members of the public, the ability to converse at ease with customers and provide advice in accurate spoken English is essential for the post.  As a disability confident employer, we are committed to employing disabled people and people with health conditions making reasonable adjustments to support disabled applicants when required

 

Villa Real is a school for children with severe, profound multiple leaning difficulties, autism and challenging behaviour.

Durham County Council is an Equal Opportunities Employer. Applicants with disabilities will be invited for interview if the essential job criteria are met. The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Any offer of employment will be subject to receipt of a satisfactory DBS Enhanced Disclosure.

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Contact villareal@durhamlearning.net for application packs.

Contact j.bowe300@villareal.durham.sch.uk for further information about the post.​

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Villa Real School

Villa Real Road

Consett

Co Durham

DH8 6BH

Telephone 01207 503651

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